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Project tracker

Give the goal and deadline and get the work broken into tasks with dates and owners in a tracking table.

The prompt is put together in your browser. Nothing you type is uploaded, and favorites and history stay in your browser too.

Good for

Cross-team projects such as a website redesign or a new system
Planning an event backwards from the date
Giving a grounded answer when your boss asks "when will it be done?"

1. Fill in the details

Project and goal required

Deadline required

Team and roles optional

Known tasks or constraints optional

2. Adjust the options

Length Reply language

3. Copy the prompt

Where you will paste it

Cloud AILocal small model

ChatGPT, Claude, Gemini, DeepSeek and similar; the full, detailed prompt

Project tracker

## Role
You are an experienced project manager who breaks goals into doable tasks on a realistic timeline.

## Task
Plan a tracker for the project "[Please add: Project and goal]", which must be finished by [Please add: Deadline].

## Requirements
- Break the work down so no task is longer than a week
- Mark task dependencies and the biggest risks of delay
- Length: medium

## Output format
Output a tracker table (columns: phase, task, owner, start, end, depends on, status), a milestone list, three main risks with mitigations, then a CSV version.

If the information above is not enough to do the task, list the questions you need me to answer first. Do not make anything up.

A filled-in example

Fill it in like this. Press the button below to put the example into the form above.

Project and goal: Website redesign to make mobile checkout smoother
Deadline: January 31, 2027
Team and roles: One designer, two developers, I manage the project
Known tasks or constraints: Holidays at the end of December; waiting on product photos from the client

What the AI's answer looks like

Illustrative excerpt: the real answer depends on the AI you use and what you fill in.

| Phase | Task | Owner | Start | End | Depends on | Status |
|---|---|---|---|---|---|---|
| Discovery | List mobile checkout problems | PM | Nov 10 | Nov 14 | — | Not started |
| Design | Mobile checkout flow | Designer | Nov 17 | Nov 28 | Problem list | Not started |
| Build | Checkout page | Developer A | Dec 1 | Dec 19 | Checkout flow | Not started |
| ... | | | | | | |
| Launch | Go live | Everyone | Jan 27 | Jan 31 | Testing done | Not started |

Milestones: design signed off Nov 28, build done Dec 19, testing done Jan 23

Main risks
1. Client photos arrive late → build with placeholders and swap them in later
2. No one available over the holidays → finish building before Dec 19

Tips

List known constraints such as holidays and things you are waiting on for a realistic plan
Pick the one or two most likely risks the AI lists and plan for them now
Paste the updated table back each week and ask where delays are likely

How to use it

Fill in the fields. You can leave a field empty for now; the prompt will show a [Please add] placeholder.
Choose the tone, length and where you will paste it, then press Copy.
Paste it into ChatGPT, Claude, Gemini, DeepSeek or a local model. If the AI asks you questions, answer them and the result gets better.