Email reply

Paste the email you received, say where you stand, and get a polite reply that still holds your position.

The prompt is put together in your browser. Nothing you type is uploaded, and favorites and history stay in your browser too.

Good for

A client asks to push back a delivery and you can agree, but with conditions
Your manager sends a long email asking for progress and next steps
A supplier quotes too high and you want to negotiate politely

1. Fill in the details

Email you received required

Your position required

Points to include optional

Relationship optional

2. Adjust the options

Tone Length Reply language

3. Copy the prompt

Where you will paste it

Cloud AILocal small model

ChatGPT, Claude, Gemini, DeepSeek and similar; the full, detailed prompt

Email reply

## Role
You are a senior colleague who is great at communication and writes email replies that are concise, polite and firm where needed.

## Task
Write a reply to the email below. My position: [Please add: Your position]

## Background
- Email you received: [Please add: Email you received]

## Requirements
- Tone: formal and professional
- Answer the sender's main question first, then explain my position
- Keep paragraphs to three sentences or fewer so it reads well on a phone
- Do not make promises I did not mention
- Length: medium

## Output format
Give a subject line and the full reply. If the original email asks something I did not address, list it at the end as a reminder.

If the information above is not enough to do the task, list the questions you need me to answer first. Do not make anything up.

A filled-in example

Fill it in like this. Press the button below to put the example into the form above.

Email you received: Hello, because of a raw material delay, the delivery planned for Nov 15 may slip to Nov 29. Sorry for the inconvenience. Would that be acceptable?
Your position: We can accept the delay, but they must confirm the new date in writing and say what happens if it slips again
Points to include: Reply by Nov 20; we have an event in early December, so Dec 1 is the latest we can wait
Relationship: A supplier we have worked with for three years

What the AI's answer looks like

Illustrative excerpt: the real answer depends on the AI you use and what you fill in.

Subject: Re: Delivery date change

Hello,

Thank you for letting us know about the material delay. We can accept moving delivery to November 29, with two requests:

1. Please confirm the new date in writing by November 20.
2. We have an event in early December, so December 1 is the latest we can wait. If there is any risk of a further delay, please tell us early and explain how it would be handled.

Thank you for your continued support. We look forward to your reply.

Tips

Paste the whole email so the AI does not miss any of their questions
Write your position as one sentence such as "Yes, but..." for a clearer reply
Before sending, delete any promise the AI added that you never made

How to use it

Fill in the fields. You can leave a field empty for now; the prompt will show a [Please add] placeholder.
Choose the tone, length and where you will paste it, then press Copy.
Paste it into ChatGPT, Claude, Gemini, DeepSeek or a local model. If the AI asks you questions, answer them and the result gets better.